The Social Enterprise Blog

6 Business Communication Trends

By BroadVision Blogger in Blog on August 27, 2015

Business communications have evolved so much in recent years as to be almost unrecognizable from a couple of decades ago. The latest tools empower collaboration and communication among a diverse and roaming workforce. These tools are more flexible, affordable, scalable, and agile than those of old. Here are the top business communication trends your business needs to be aware of and on top of.

1. Communications Tools are Moving Away from the Telephone Call

Business communication trends

The image of the executive with a telephone stuck in his ear is giving way to more modern images of fast, efficient mobile communication and collaboration.

The age-old image of the executive or sales person pacing the office with a phone glued to his or her ear is defunct. Today’s communications tools are less about talking and more about communicating in ways that don’t disturb the flow of the business day. For instance, the sales call has given way to the sales email and the office announcement now requires no more than a mention via social media. Telephone calls are becoming a relic of the past.

2. Communications Tools are Increasingly Web-Based

Even the phone calls that do take place are increasingly done via the Internet. For instance, VoIP allows for phone calls that are handled digitally without any need for analog phone equipment. Video conferencing is now done over the Internet, as well, with practically no need for a landline to include attendees from around the world in the “call.”

3. Communications Tools are Increasingly Consolidated

As these new technologies evolved, people became accustomed to checking various sources of communications throughout the day. Checking email, voice mail, social media notifications, and others, however, has become too time-consuming. Modern tools are morphing these various tools into a single platform so that workers can easily check all of their communications quickly and easily.

4. Communications Tools are Increasingly Mobile

Tools that only work in an employee’s office or at their desk aren’t very useful in today’s atmosphere of being “always connected.” Workers are expected to be available anywhere, anytime. This means empowering them with the ability to send and receive work email while on a business trip or handling a customer complaint on social media while riding the train. Hence, tools that aren’t mobile are proving almost worthless in this environment.

5. Communications Tools are Increasingly Cloud-Based

Along with mobility comes the cloud: with cloud-based communications tools, workers can access their messages and communications anywhere, anytime, from any device. Say, for example, that the worker left their tablet at work. If their communications tool is cloud-based, they can borrow their spouse’s laptop and still access calls from clients or that document they are collaborating on with a coworker.

6. Communications Tools Must be More Secure Than Ever

Business communication trends

2014 went down on record as a banner year for security breaches, and 2015 is close on its heels.

All the mobility, cloud convenience, and other trends don’t trump security, however. Enterprise-grade security is absolutely essential in this era of hacking, identity theft, corporate espionage, hactivism, and other communications-based threats. The Internet of Things (IoT) means more connected devices and greater security concerns — and communications apps must come with proven security in order to be taken seriously by business.

The future of business communications is working toward a single platform tool that allows for a variety of communications. Tools will be mobile and secure. Is the future here?

We’ve Caught the Unicorn: A Tool That Provides Persistent Value

By BroadVision Blogger in Blog on August 25, 2015

Is it real? Could you finally have a communication and collaboration tool that solves all of your issues in a single, flexible, powerful app? The answer is yes. This is what Vmoso (the unicorn in this case) can do for your organization and workforce.

A Single Tool That Combines All Your Other Communications Tools Into One

Collaboration tool

Vmoso isn’t like the other communications tools. It looks different, acts different, and is different.

Do you get tired of (and hear other workers complain about) having to switch back and forth between all the different apps businesses use to communicate these days? In addition to email (many of us have to check two or three email accounts regularly), there is social media, instant messaging, and various in-house platforms to stay on top of. Vmoso pulls the information from all of these sources for a single, unified solution.

A Tool for Transparency and Accountability

Email and other communications platforms often aren’t as transparent as they need to be for a society that is increasingly prone to litigation. Organizations need a way to follow the communications and hold people accountable for promises they make and things they have shared with others. Vmoso allows for transparency and accountability, which improves internal operations as well as protects the organization in the event of litigation.

A Tool That Works Seamlessly Between Desktop and Mobile

Most modern workers move among two, three, or more devices regularly throughout their day. The typical worker does the majority of their work at a desktop, turning to a smartphone or tablet while on the go, and often taking one or more devices home to stay informed there, too. Vmoso makes this transition seamless. Simply close down that desktop and pick right off where you left off on your mobile device.

A Tool That Offers Enterprise-Grade Security

One of the most serious issues organizations face today is providing workers with the communication and collaboration tools to get things done, while still maintaining the high level of security necessary in today’s world of hackers, cyber terrorists, identity thieves, data breaches, and hactivism. Vmoso provides the enterprise-grade security you require to keep data secure in a mobile environment.

A Tool That Works No Matter What Platform the Other Users are On

Most communication and collaboration tools available today require that both users be on the same app in order for it to work. Vmoso does not. Thanks to sophisticated email integration, your workers can get all of the convenience and benefits of the product, even if your customers, vendors, and partners outside the office do not use the app. Your organization’s use need not be limited based on others’ use (or lack thereof).

A Tool That Works in Real Time

Like email, social media, instant messaging, chat, and other tools that Vmoso can consolidate (and thereby replace), this app works in real time. If you’re in the middle of important negotiations, trying to help a customer, or talking a coworker through a jam, the last thing you want is a lag in communications. Vmoso is fast and slick, allowing for powerful collaboration and open communications without a hitch.

Collaboration tool

Your workers don’t have time for unnecessary interruptions. Vmoso gives them the ability to view only what they need to, when they need to.

Vmoso also allows you to ‘push’ and ‘pull’ information, so that you aren’t slowed down by communications ‘noise’ like the pesky ‘Reply All’ emails. Workers can choose what they view and what they don’t, so they can always maximize their time and efforts.

Learn more about the powerful and convenient Vmoso product by downloading the Vmoso product overview sheet today.

How to Keep Your Mobile Communications Secure Abroad

By BroadVision Blogger in Blog on August 20, 2015

Do you need to travel outside the country for business or pleasure? While mobile devices can be handy and, indeed, life savers in an emergency situation, these devices can also bring along threats that we may not be aware of. The number can be stolen. The device can be hacked. Criminals and/or corrupt government officials can use the phone to track you for nefarious purposes. How can you keep your mobile devices and communications secure while traveling outside your home country?

Don’t Power It Up Right Upon Entry

Communications secure

Don’t power up your cell phone or mobile device until you get away from the point of entry.

People trying to take advantage of travelers are often waiting for unsuspecting targets as soon as they arrive in the country. Don’t turn your phone on as soon as you get off the airplane or cross another point of entry. Wait until you’re well away from the entrance point to power up, and you are less likely to fall victim to those looking for easy prey.

Keep the Battery Out When Not in Use

Some of the latest threats don’t require the phone to be turned on at all. Hence, you can take the battery out of your device when it is not in use. This helps you avoid some of the threats you might encounter when the phone is powered off yet still vulnerable.

Don’t Store Any Contact Info in Your Prepaid Phone

Personal contacts become easy targets on a phone that is lost, stolen, or hacked. These numbers can be used for various illegal scams, including attempts to con them out of money, steal their identity (or yours), and even call the numbers demanding a ransom for your life. Avoid storing numbers that would lead the bad guys to your loved ones or valuable professional contacts.

Don’t Assume VoIP is Safe

VoIP (like Skype and Viber) used to be touted as one of the most secure ways to communicate, but recent concerns about their vulnerabilities mean that you can’t necessarily assume that using VoIP will keep your communications, contacts, or personal information secure. Instead, opt for a communications tool that provides enterprise-grade security.

In an Emergency Turn to SMS Instead of Voice

Communications secure

A text message will often go through in a crowded network when a phone call will not. The two use different technologies to transfer information.

If you do find yourself in the middle of an emergency, the first networks to jam are usually voice networks. Since SMS (Short Message Service or basic text messages) is delivered over different systems than voice calls, you can often get a text message to go through if you can’t place or receive a standard phone call. This is useful if you happen to be in or near an emergency like a natural disaster or act of terror, as well as when you find yourself near notable tourist attractions or at a crowded conference.

Finally, remember that not everyone has good intentions. Be wise about whom you trust when traveling abroad, including law enforcement and government officials. Use wisdom and a secure communications platform when traveling outside the areas of the world that are familiar to you.

4 Ways the Right Group Collaboration Software will Change Your Business Forever

By BroadVision Blogger in Blog on August 18, 2015

What is the future of business? It’s changing, that is certain. There is no way that the face of business will emerge on the other end of mobile, cloud, social, data analytics, and other technologies looking the same as it did before these revolutionary tools hit the scene. One of the remarkable ways technology is changing business is by enabling a whole new level of collaboration and communication, both within the organization and with outside contacts like customers, partners, vendors, and the general public. Here is how the right group collaboration software will revolutionize the way you do business.

1. The Business Will be More Social

Group collaboration software

There are many advantages to a more social business atmosphere.

What are the benefits of a more social atmosphere within your company? For one, workers build deeper, more meaningful relationships. This, in turn, fosters a sense of camaraderie. Comrades are more likely to work together cordially, more likely to go out of their way to help the others, and more likely to keep working together until they find a solution to whatever problem comes along. The right tool can make the work easier, faster, and more effective.

2. The Business Will be More Agile

How can your teams respond when something unexpected happens? How quickly can you switch courses and head in a different direction based on new circumstances? Agility is one of the most important factors in a business’ success today. It takes a lot for larger organizations to remain agile, but a strong collaboration tool can truly help. A practical communication tool means that the company can distribute new information, collaborate to develop a response, and get the organization headed in the right direction — all in far less time that it would take with meetings, long phone calls, hard-to-understand email messages, and other tedious and time-consuming means of communications.

3. The Business Will be More Responsive to Customers

What are your customers trying to tell you? Many times, their most important communications aren’t included in your latest customer survey. Their true feelings are locked up in the emails, social media posts, chat sessions, and instant messages. In order to get a clear picture of the customer, how they feel, and what they want, your business needs a tool to bring all of these interactions together into a cohesive collection. Vmoso is ideal for streamlining these communications and bringing them together so that your teams can respond to customer needs, questions and complaints quickly and efficiently. Responsiveness to customers causes service ratings to soar.

4. The Business Will be Less Bogged Down With Various Communications Tools

Group collaboration software

Are your teams inundated with phone calls, emails, meetings, instant messaging, and other distractions? Consolidating these communications can cut hours off the average work week.

Take a look at the latest time management articles and advice. A tremendous amount of it revolves around how to manage communications. Tips include limiting your email checking, taking control of when and how long you spend on phone calls, and monitoring your social media use. What if the modern business could unify all of these disparate communication tools and simply manage a single tool for a few minutes each day? With the time saved, productivity would soar, stress levels among workers would plummet, and customers would be taken care of more quickly (and possibly with more positive results). This is what the right group collaboration software can do for your business.

To learn more about the latest in business communications and collaboration, visit BroadVision today. See what the product Vmoso can do for your teams and your business.

Collaborative Solutions for Your Wealth Management Team

By BroadVision Blogger in Blog on August 14, 2015

Wealth management teams have a unique set of challenges. Clients are not always readily available to speak on the phone, and many spend significant time outside the country. The teams themselves can be spread widely, both in terms of responsibilities and in terms of location. Some wealth management workers are charged with developing great products that clients will benefit from, while others are working diligently to develop deeper, more trusting relationships with those clients. How can a wealth management team collaborate effectively so that clients build their portfolios and bank accounts, while the firm remains successful?

Collaborating to Build Solid Products for Your Clients

Collaborative solutions

Your clients are not always able to come into the office or spend time on the telephone. Sometimes communications have to be quick, long distance, and across time zones.

The next wealth management product your team releases will only be as good as the feedback you’ve given to them regarding previous products. What did the clients like? What made them balk over buying? Which products lured in new clients and which caused business to turn away? It’s also important to keep your production team up with what the competitors are offering and how well clients are responding to those offers.

This type of communication requires multiple collaborative strategies. Regular meetings are useful but not always practical or even possible. Some teams are spread across a region or even around the globe. The best solution is a communications and collaboration tool like Vmoso. This tool allows team members to pass useful information along and weed through all of the messages and communications to find those that are most helpful in a given situation.

Collaborating to Build Strong Relationships With Your Clients

How easy is it for your clients to get in touch with your team members when they have a problem or a question? A great communication and collaboration tool will allow your clients to reach their wealth management team no matter where they are. This requires a tool that is able to combine all of the various ways clients might prefer to reach a team member, including email, chat, instant messaging, phone, etc.

By offering a variety of ways for clients to keep in touch, you make it easier for them to do business with you and less likely that they will find someone else to work with. Vmoso makes it easy for customers to reach your team members via any method they choose, even if the clients aren’t yet using Vmoso. Best of all, Vmoso is one of the most secure collaborative solutions available, which is crucial when dealing with the financial business of clients.

Collaborating to Match the Right Products With the Right Clients

Collaborative solutions

Sometimes wealth management teams need to collaborate quickly to find the right product for a client or a potential client. Vmoso makes it fast, easy, and convenient no matter what method of communication the users prefer.

What products do you have that perfectly fit the needs of your current clients? Or, put another way, which of your clients could benefit from a particular product you have available? Sometimes the team members that work best with the clients aren’t the ones with the most knowledge and insight into the product lines. With a collaborative tool like Vmoso, it’s easy to bring subject matter experts into only the parts of the conversation where their expertise is required. As a result, the entire team can communicate quickly and effectively in order to match the right products with the right clients so that everyone, especially the client, is satisfied.

Ready to get your wealth management team collaborating for real success? Visit BroadVision to sign up for Vmoso for free today.

How to Maximize the Effectiveness of Collaboration

By BroadVision Blogger in Blog on August 11, 2015

Collaboration is the best way to bring your best minds together for a brilliant outcome. But collaboration often does not deliver the potential it could because not everyone understands what true collaboration involves. When collaboration is at its best, everyone freely offers their input, discusses all of the issues openly and honestly, and comes to a mutual agreement on the best course of action after weighing all the facts. Here are some steps to assure your collaborative efforts produce maximum effectiveness.

Determine Each Team Member’s Strengths and Weaknesses


Fostering teamwork begins by developing the interpersonal relationships of the team members. After that, it is a matter of empowering them with the right tools to get the job done.

In any given group of individuals, you will come across a wide range of talents, strengths, and shortcomings. Some will have strong math skills and deal well with hard facts while others have a stellar gift with language and easily think in terms of the “bigger picture.” Every talent should be maximized and those with weaknesses in a particular area should consent to handing over related responsibilities to someone better suited. This way, the entire team works efficiently and effectively.

Assign Each Team Member a Role and Group of Responsibilities

According to their strengths and weaknesses, assign a role to each member of the team, and then group the responsibilities that fit best within those defined roles. When clear roles are established, it is much easier to quickly complete tasks as they come up according to the role best suited to the talents that particular task requires.

Discuss Goals and Expectations Openly Among Team Members

Before the project gets started, the team should openly voice any concerns they have, express the goals they personally want to achieve, and state the expectations they have entering into the collaboration effort. Do some people expect that messages will receive a reply within an hour or two, while others think that 24-48 hours is plenty fast enough? Are some people used to exchanging pleasantries and personal conversation while others are “all business” workers? These issues should be discovered and discussed openly so that everyone has a shared understanding of goals and expectations before miscommunication has a chance to arise.

Share Information and Insight Freely and Liberally


Information hoarding is s sure sign that the team has broken down into competitors. Reward efforts of sharing insight and information.

The more open your team members are about sharing their own knowledge, opinion, and foresight, the more quickly and constructively your project will be completed. Plus, a deeper understanding of their fellow team members means a better collaborative relationship. That relationship translates directly into more effectiveness and, likely, a successful outcome.

It is easy for teams that don’t communicate openly to develop a competitive spirit. Thoughts like, “I’ll keep this fact to myself and impress the boss with my knowledge later,” can really derail collaborative efforts. Remove the element of competition and develop a team spirit of “we all swim together or we all sink together.” This brings out a camaraderie that will catapult your collaborative efforts beyond what was previously thought possible.

To push your collaborative efforts past the norm and into maximum effectiveness, visit the BroadVision website and learn how the unique and powerful collaborative tool Vmoso can work for you.

7 Times to Avoid Email in the Workplace

By BroadVision Blogger in Blog on August 06, 2015

Email is simple. Fast. Easy. Those aren’t always benefits, however. Often, the characteristics that make email so appealing can be highly detrimental. Email is so simple, fast, and easy that emails often get sent when it’s the absolute worst way to communicate that particular thought or idea at that time. Here are times when you should absolutely not turn to email to voice your thoughts.

1. When You Also Need to Transfer Large Files

Email in the workplace

Don’t try to send a 2G file via email. If the file attachment isn’t small and can’t be compressed, transfer it another way, such as via a sharing tool like Vmoso.

Not everyone has blistering fast connectivity. Some people need to handle their email via a mobile device or access their email while using an underpowered and overloaded public Wi-Fi service. Email is not the best way to transfer large, uncompressed photos, presentations, documents, and other files.

2. When the Issue is Complicated

Are you trying to convey a complex matter or get across a hard-to-understand concept? If so, email is not an effective method of communication. Either create a nice presentation and deliver it personally or visit the person’s office yourself so you can conduct a question-and-answer session to fully cover the topic.

3. When There is a Risk Someone Could Misinterpret Your Meaning

Is there a possibility that the recipient could misread the intent or tone of your email? Perhaps it could be construed as angry or forceful when you don’t intend that at all. If the meaning could be misinterpreted, visit the person or call instead.

4. When You Need to Communicate Private or Sensitive Information

Email is not secure. Even if your company tacks on one of those “intended only for the recipient; confidential information enclosed” messages at the bottom of your emails, there are no guarantees the content will be kept in confidence. Don’t communicate private or sensitive information using email. Instead, turn to Vmoso for enterprise-level security to communicate these types of messages.

5. When You are Angry, Rushed, Tired, or Distracted

Don’t hit “send” when you are upset, too tired to think clearly, too hurried to think things through all the way, or are distracted by something else going on. Sending emails when you aren’t thinking clearly and rationally is never a good idea and can have negative consequences.

6. When the Email Could be Perceived as Rushing Things

Did you meet with someone this morning to ask for something? If so, don’t email them about it this afternoon or this evening. Rushing an email could make you look impatient and/or pushy. Instead, call or message them later in the week, or perhaps even next week, after they’ve had ample time to research the issue, come to a decision, and make the time to approach you about it.

7. When an Immediate Response is Crucial


If the situation is urgent and you must have a response right away, email isn’t the best way to assure a prompt reply.

Do you need your answer right away? Some people answer emails immediately, while others set aside a few minutes per day and still more might answer emails every few days. When you need a response now, select a better way to communicate than by email.

For more on the challenges and benefits of reducing the role email plays in your workday, download your free white paper, Moving Beyond Email.

How Communication Tools Can Improve Your Business Productivity

By BroadVision Blogger in Blog on August 04, 2015

The following guest article was written by Bilal Ahmad, founder of Tech Maish.

In business, your focus should always be on getting the best results and increasing productivity to achieve the highest revenue margin. A crucial factor in this regard is that your teams work seamlessly and in a cohesive manner, so communication is key. In this article, we will focus on some of the benefits communication tools can bring to your business.

Communication tools

Sharing content

One of the most important communication tools relates to file sharing. Sharing content is crucial. For example, content sharing is how each member of a team can work on small portions of a project and be able to share progress, ideas and so on with the rest of the team. Content sharing is easy to perform via communication tools such as email, FTP sites and more.


Instant messaging applications allow employees to chat with one another, something that provides a massive productivity boost. Thanks to communication tools, everything is performed in a faster, more reliable and cohesive manner; you are bound to appreciate the consequences.

Knowledge sharing

Not all team members have the same experience and skills, so with the help of communication tools, they are able to share what they know with other employees to bring about the best results for the business. Knowledge sharing can be done via a wide variety of communication tools, including email, instant messaging and video conferencing.

Skip the travel expenses

Communication tools allow companies to connect teams from multiple locations in a single place, removing the need for expensive and exhausting travel costs. By conducting webinars, online meetings or similar endeavors, all while sitting in front of a computer or tablet, individuals and teams are able to increase productivity while saving money.

Increased connectivity with your customers thanks to mobile apps

A major problem nowadays comes from the fact that many businesses fall into the corporate tunnel and fail to focus on the customers’ needs. Offering a mobile app can bring immediate access to any service to the customer, which he or she can access very quickly. Not only does this allow the company to increase productivity, but it helps to lower costs!

Idea management

Coming up with ideas can be tough. Communication software allows team members to talk and brainstorm, all in an effort to obtain the highest quality results as quickly as possible.

Encourages innovation

Through communication, innovation happens; while using communication tools and continuing a dialogue with others, you can create or come up with new technologies and ideas that will help your company become more productive.

In summary, using communication tools can bring a great benefit to your company; all you have to do is implement the ideas above and see how much they improve your business productivity. With these types of tools, you can gain a major increase in the revenue margin, too, so there’s an added bonus!

What kinds of communication tools do you use to increase your productivity? Share your experience in the comments section below. Then, download the white paper or listen to the webinar recording to learn more about reclaiming control of your business communication.

How Online Collaboration Tools Keep Construction Projects On Schedule

By BroadVision Blogger in Blog on July 30, 2015

Construction projects are notoriously difficult to keep on track. Factors that cannot be controlled — the weather, supply shortages, contract negotiation difficulties, labor disputes, and others — are continually threatening to delay a project, or worse, halt it entirely. Collaboration is essential for keeping construction work on track, but how can it be achieved? Here are the challenges you need to overcome, along with the solution you need.

The People Present Challenges in Collaborating on Construction Projects

Construction projects

There are many different personality types, talents, backgrounds, and goals represented on each construction project. How can you get all those people collaborating effectively?

Construction projects pool a lot of different people together, all with drastically different viewpoints. Some are only focused on cost, while others are concerned with quality, and still more are trying to look out for the labor force that is responsible for the work. It is challenging to get all of those varying talents, voices, and goals together on most any issue. A strong collaborative tool will make it easier for each of these people to get their point across easily, as well as to be able to truly hear the viewpoints of the others involved in the project.

The Technologies Present Challenges in Collaborating on Construction Projects

Modern construction projects usually include an engineer here, working with a CAD station, a general contractor there, surrounded by noisy tools and equipment, and a project manager somewhere else, usually running from here to there trying to set up the next deal. How can you get these folks together to collaborate on anything? Email can often be too slow, and it’s just too easy to overlook a really important email because most people are so inundated with far too many emails. Phone calls are difficult in noisy environments, especially when those trying to collaborate are spread far apart geographically. Snail mail is out of the question, and Skype or social media is just not secure enough.

The Solution for Collaborating on Construction Projects

Construction projects

The right technology lets workers overcome obstacles like noisy job sites, drastic differences in time zones, and other construction project difficulties.

What is a solution that will overcome all of these different challenges associated with collaborating on construction projects? Vmoso is the answer. This collaboration tool is online, so it is readily accessible by mobile, even when those working on the project use different devices and operating systems. Vmoso is flexible enough to work just as well on a messy job site as in a well-organized engineering or finance office. Plus, it’s cloud-based, so it’s available no matter when or where workers need to access the information.

Vmoso combines the usefulness and speed of various communication and collaboration tools like email, instant messaging, content sharing, task management, and social networking, and creates a streamlined, simplified communications platform. Users are no longer pigeon-holed into how they receive their information. They see what they need, when they need to, without the distractions that have no bearing on the work at hand.

Better yet, Vmoso creates a clear, transparent, easy-to-follow trail of communications from the start of the construction project to the conclusion. Now, when files need to be audited or a safety investigation is conducted, it’s a simple matter to provide that “paper trail” for true accountability–only on Vmoso, the trail is digital and available anytime, from any device.

Visit BroadVision today to see how Vmoso works and how it can drastically improve collaboration efforts on your next construction project.

How to Improve Remote Team Collaboration

By BroadVision Blogger in Blog on July 28, 2015

Do you have a team of workers scattered here and abroad? Are workers working across time zones and struggling to get to know and understand one another? Relax! Building collaboration among team members working far away from each other is not only possible, it’s not really that hard. You just have to have the right tools, the right mindset, and a bit of dedication.

Supply the Team With the Right Tools

Team collaboration

Without the right technology and tools to communicate, share, collaborate, and keep it all secure, a remote team has no chance of success.

The most important thing is to provide the tools the team needs to communicate and collaborate. The right tool will help them receive and deliver messages and information effectively, allow for safe sharing of documents and other materials related to the projects they’re working on, and give them the ability to get things done despite time zone differences and distractions like email and social media messages. Vmoso is the ideal collaborative tool for remote teams. It allows for personalized communications, a high level of organization, easy integration with other systems like email, and enterprise grade security.

Make Sure the Cultures Represented Within the Team are Well Understood

If the team is comprised of members from different cultures and nationalities, it’s important to foster respect and understanding for the cultures involved. Encourage them to learn about one another, including their habits, daily activities, cuisine, religion, language, family lives, etc. You can give them games, exercises, and online meet-and-greet sessions to help them learn about each other and get to know one another.

Define Roles Within the Team and Assign Tasks Accordingly

Instead of trying to equally and fairly distribute tasks, focus on identifying and assigning roles for each member of the team. Then, according to the definition of their roles, you can easily and quickly divvy up tasks and assignments. Break all projects up into manageable portions, each of which should fit nicely into a specific role if the roles have been named and assigned properly.

Try to Get the Team Together in Person

Team collaboration

There is nothing more powerful than getting your team together in person when it comes to building trust, understanding, and mutual respect.

This is not always possible, practical, or within the budget, but when possible allow the group to meet together in person at least once. It’s so much easier to remember names and other details about different people when you’ve met them, shaken their hand, and talked about their family and kids and real lives. If it isn’t possible to get them together live, instead host an online meet and greet where they can get to know one another outside work. Better interpersonal relations almost always lead to better business relations and communications.

Stress the importance of managing time zone differences, lingual and cultural differences, and other potential snafus. Once these issues are made known, set some ground rules for everyone to follow. Knowing what’s expected makes it easier to get work done without worrying about upsetting or alienating another worker by accident.

For a powerful communication and collaboration tool that offers a high level of flexibility to empower your remote workforce, visit BroadVision today. You can get a free demo of the Vmoso product to see what it can offer your organization and how it can improve remote team collaboration.